Managing Rental Agreements
Rental Agreements contain the terms and conditions that form the contract between the limousine company and its customers.
All deposits are NON refundable. Company is not liable in the event of mechanical breakdown while on charter and will only be responsible for making up lost time at a mutually agreed date. The client assumes full financial liability for any damage to the limousine caused during the duration of the rental by them or any members of their party. A fee of 100.00 for each carpet or seat burn. Sanitation fee is 250.00. Alcohol Consumption and drug use is prohibited by law. Any fines will be paid for by the customer. The driver has the right to terminate run without refund (if there is blatant indiscretion on the part of the client(s)). It is Illegal to stand through the sunroof. Smoking is not permitted in some of our limousines and this is left to the discretion of the driver. Overtime pay will apply after the first 15 minutes of prearranged time described on the run sheet. Not responsible for delays or the termination in winter caused by unsafe road conditions (ie. not salted, accidents, etc.). Not responsible for articles left in the limousine. Balances to be paid to the driver on the run date before the beginning of the run. Vehicles cannot be loaded beyond seating capacity.
Viewing Rental Agreements
- Click on the ‘My Office‘ icon on the toolbar.
- Open the ‘Company Settings‘ tab and click on the ‘Policies‘ button.
- Any Rental Agreements currently stored in the company’s Limo Anywhere system will appear in the Stored Agreements list.
Adding a Rental Agreement
- Enter the title of the Rental Agreement in Rental Name
- Select the Status as ACTIVE (default) or INACTIVE from the drop down list. Note: INACTIVE Rental Agreements will appear in the Stored Agreement list in red font.
- Enter the text of the Rental Agreement.
Note: There are text editing tools above the Rental Agreement field that will allow portions of the text to be bold, italicized, underlined, colored or highlighted for emphasis; or to facilitate other editing as is desired by the company.
Helpful Hint: To copy the text from a document such as a MS Word or Google Docs, copy and paste the text into a text file like Notepad, and then copy and paste it form there into Limo Anywhere. This will remove any coding that is incompatible with HTML. - Below the text are two default settings.
- Click to place a check in the check box to ‘Use this agreement default‘ (highlighted orange). This selection result in this Rental Agreement being auto populated into every reservation created. A different Rental Agreement can be selected in the reservation if necessary.
- Click to place a check in the check box to ‘Default Farm-out Agreement‘ (highlighted blue). This selection result in this Rental Agreement being auto populated into every ‘Farm-out‘ reservation created; superseding the Default Agreement selected above. A different Rental Agreement can be selected in the reservation if necessary.
- Click ‘Save‘ to add the Rental Agreement.
Editing A Rental Agreement
- Select the Rental Agreement to be edited from the Stored Agreement list.
- Click the ‘Edit‘ button.
- Change the Rental Name, Status, Text, and make the default selections as desired.
- Click ‘Save‘ to retain any changes.
Deleting a Rental Agreement
- Select the Rental Agreement to be edited from the Stored Agreement list.
- Click the ‘Delete‘ button.
Rental Agreements in Reservations
Settings that Affect Rental Agreements
- My Office
- Company Settings tab
- Company Preferences
- Forms, Reports
- My Office
- Company Settings tab
- Online Reservation System
- General
Default Rental Agreement: Select from active Rental Agreements as displayed on the drop down list.