Dynamic Driver Scheduling

Introduction

The Dynamic Driver Scheduling feature in Limo Anywhere allows you to efficiently manage driver schedules and vehicle assignments. This guide will walk you through the setup and usage of this feature.

Setting Up Driver Scheduling

1. Driver Self-Scheduling:

   • Send Link to Mobile App:
     • Navigate to the Master App section by going to the Main Addons Navigation Menu and selecting “Mobile Apps”. From here, select “Master App”
     • Find the driver you want to enable for scheduling.
     • Click on their phone number or email address, or use the “not created” button to generate access.
     • The driver will receive an email with a link to the web app.
   • Authorize Scheduling Feature:
     • Go to the scheduling section in the master app.
     • Provide the driver access by clicking “not created” next to the scheduling feature.
     • The driver can now set their availability through the web app.

2. Driver Availability:

   • Set Recurring Schedules:
     • Drivers can set their availability for specific days (e.g., Monday to Sunday).
     • Specify time ranges (e.g., 8:00 AM to 7:00 PM).
     • Save the schedule to apply it.
   • Schedule Days Off:
     • Drivers can mark specific days as unavailable.
     • This will only affect the selected day without altering the recurring schedule.

Assigning Vehicles and Drivers

1. Vehicle Assignment:

   • Assign Vehicles to Service Types:
     • Go to the vehicles section and select the settings.
     • Assign vehicles (e.g., sedans, SUVs) to service specific vehicle types.
     • Prioritize vehicles from high to low preference.
     • Save changes after each adjustment.
   • Special Cases:
     • Assign specific vehicles (e.g., Escalades) to service types that require them.

2. Driver Assignment:

   • Assign Service Types to Drivers:
     • Go to the drivers section and select the settings.
     • Assign service types that each driver is allowed to operate.
     • Save changes after each assignment.
   • Assign Drivers to Vehicles:
     • Specify which drivers can operate which vehicles (e.g., CDL drivers for buses).
     • Assign one vehicle to one driver if necessary.
     • Save changes to ensure accurate scheduling.

Scheduling Trips

1. Automatic Trip Assignment:

   • Default View:
     • The system loads trips based on vehicle preference without considering travel time.
     • Adjust trips by dragging them to another available vehicle if needed.
   • Manual Adjustments:
     • Click and hold trips to see available vehicle options.
     • Drag trips to suitable vehicles to balance the schedule.

2. Driver Assignment:

   • Filter by Date:
     • Ensure the driver’s schedule matches the trip date.
   • Assign Trips to Drivers:
     • Drag trips to available drivers.
     • Ensure drivers have enough time to switch vehicles if necessary.
   • Publish Trips:
     • Once satisfied with the assignments, publish the trips.

Managing Vehicle Availability

1. Schedule Vehicle Unavailability:
   • Maintenance and Repairs:
     • Mark vehicles as unavailable if they are in the shop or need repairs.
     • This will prevent the system from assigning trips to these vehicles.

Support and Resources

If you have any questions or need further assistance, please reach out to Limo Anywhere support.